Accounts Payable

• Attached Image for Reminder: Procurement Open House

Procurement has rolled out a new form to enter suppliers. 
In an effort to reduce returned supplier forms the following has changed: 

• The correct up to date government form (W8-BEN, W8-BEN-E, or W9) is pre-loaded and suppliers no longer need to source their own forms. 

• Mandatory fields on the government forms so that the necessary fields are no longer skipped by the supplier. 

• Instructions for the supplier on how to fill out the form. 

Make sure you are only adding suppliers though the link in Paw. The link can be found under the section "Quick Links" on the homepage of Paw.

A guide to the new supplier form can be found on the Procurement website

• More Information about Reminder- Adding New Suppliers

• More Information about Welcome Rosetta Butler

I’m excited to announce that the Procurement & Strategic Sourcing Department has a number of new members that 

recently joined the team.  With the change in personnel, the Department has been reorganized to provide enhanced 

customer service to better align with the growth of the University.  Please reach out to the appropriate individual 

listed below as needed.

 

Team Member	General Areas of Responsibility
Christina Carvin Administrative Assistant II ccarvin1@umbc.edu	Primary point of contact for Department for general inquiries and assistance
Ann Fusselbaugh Buyer fusselba@umbc.edu	P-Card Program Assistant Supports all categories, particularly under $25K
David Clurman Contract Administrator clurman@umbc.edu	P-Card Program Administrator (PCPA) Student area support, including residential life, health services, furniture, Amazon
Vanessa Freund Contract Administrator vfreund1@umbc.edu	Paw Administration Complex contractual support, including software applications and the Library
Rob Johnson Contract Administrator rjohns12@umbc.edu	MBE/SBR Liaison Facilities area support, including maintenance, construction, building operations, and vehicles
Theresa (Teri) Amirault Michel Contract Administrator theres10@umbc.edu	Research area support, including scientific equipment and supplies, IT equipment (hardware) and supplies, and research consultants

 

We appreciate your on-going patience as the Department has continued to move forward in a strategic manner.

We are pleased to advise that DoIT has worked with Jaggaer support to resolve the integration issue.  All connections have been reestablished and supplier data is again populating in the system.  Thank you for your patience while we worked to resolve the problem.

The outbound integration between PeopleSoft and Paw is currently broken.  We are actively working with Jaggaer support to resolve the issue.  Until the integration is fixed, new supplier information or changes in supplier information will not populate in Paw.  We appreciate your patience.

On Monday, November 15, 2021, all users will transition to the new Paw Procurement user interface.  This new interface will update the user experience for shopping, requisitions, orders, and invoices.

 

The Paw Procurement System (PPS) will be offline beginning Friday, November 12, 2021 at 9:00 pm EST. through Sunday, November 14, 2021 at 5:00 pm for the upgrade and other system maintenance. 

 

Thank you for your patience as the Paw System performs required maintenance.

Colleagues,

Thank you so much for your patience and understanding as we have worked to resolve the Amazon delivery issues faced by our campus community.

After multiple telephone calls, voice mails, and emails to various people, we have successfully managed to engage senior leadership in Amazon's Business Operations regarding our delivery issues.  We held a WebEx meeting with them on 10/14/21 that included 7 individuals at Amazon.  They apologized profusely and are dedicating resources at both the national and regional level to resolve this situation as quickly as possible.

We emphasized the urgency of this matter along with our interest in partnering with them on a solution. Amazon is actively working on approaches which we are hopeful will resolve the delivery issues and meet UMBC's needs.  We will be monitoring their efforts closely and expect to have a further update soon.

We are fully aware that the temporary suspension of Amazon is a challenge for our campus community.  We also recognize that it was a major factor in getting the attention of their senior leadership.  If you need any assistance to find items from other suppliers, please reach out to us.

Elizabeth Moss
Executive Director, Procurement & Strategic Sourcing

As you may be aware, the campus is experiencing substantial issues with Amazon deliveries.  Hundreds of packages are being dropped at single locations regardless of the delivery addresses.  Our communications with Amazon have been ongoing for some time but the situation remains unresolved.

 

Due to this, we are temporarily suspending Amazon as a supplier in the Paw system until this matter is resolved.  With this action, effective immediately, new orders cannot be placed with Amazon. Any Amazon orders currently in progress will not be affected and the associated receipt/approval processes remain in place. 

 

This action is the best and most timely option available to stem the current strain on campus resources to re-deliver packages to the appropriate offices and students.  This temporary measure will be in effect while we utilize every available avenue to resolve the situation with Amazon as quickly as possible.

 

In the interim, we encourage users to order standard business items from RGH or Rudolph.  These office supply companies are Maryland-based Minority Business Enterprise (MBE) Firms under contract with UMBC.  The use of these firms will have the added benefit of supporting the University’s commitment to a more diverse supply chain.

 

Thank you so much for your patience and understanding as we work toward a solution with Amazon.

 

Elizabeth Moss

Executive Director, Procurement & Strategic Sourcing

Paw is currently is down. Jaggaer's technical resources are engaged and working to identify and resolve this issue as quickly as possible. Thanks.