AP Newsletter

New Forms for Sole Source & Emergency Justifications

Dear Colleagues,

We are excited to share some updates that will make your procurement requests easier and more efficient.

By way of this announcement, we are releasing the revised Sole Source Justification Form and a brand-new Emergency Justification Form for emergency procurements.

Our goal in updating and creating these forms was simple: to make them more user-friendly while ensuring continued compliance with all procurement regulations. The questions are clearer, the instructions are more streamlined, and the process should feel smoother for everyone.

Here’s what you need to know:

• All sole source procurement requests must now use the revised Sole Source Justification Form.

• All emergency procurement requests must use the new Emergency Justification Form.

• Both forms can be found here: https://procurement.umbc.edu/paw-procurement-training/.

• Completed forms must be attached to your requisition or contract request in PAW.

• Please note that the sole source questions within PAW will no longer be available.

We encourage you to take a moment to review the new forms and begin using them right away. We’re confident you’ll find them easier to complete and more helpful in capturing the necessary information.

Thank you for your partnership in keeping our procurement processes clear, compliant, and collaborative!

Warm regards,

The Department of Procurement and Strategic Sourcing

Procurement would like to announce that an updated version of our MD Sale Tax Exemption Certificate has been posted to our website at https://procurement.umbc.edu/wp-content/uploads/sites/145/2025/09/MD-Sales-Tax-Exempion-Certificate.pdf.  

While his updated document has the same number, the name and address for UMBC have been updated.  There is no expiration date for this document.  Please keep a copy of this of available for when you make purchases.