Chart below attempts to categorize transactions while GAD is in “Telework Mode” using GAD Guidance.
Key Information that still needs to be established, as it applies to the Chart:
-
- Define “Mission Critical” Examples.
- Prioritize Spending via PCARD
- Identify Approval for PCARD (Procurement’s RT with Kathy Dettloff’s approval?)
- Prioritize Payment from A/P for existing Invoices
Transaction Type that Courier = NO, the processing can be completed by UMBC Staff, but focusing on “Mission Critical” items.
Transaction Type that Courier = YES, we can prioritize using GAD Guidance.
Courier? |
Transaction
|
To:
|
Additional Information
|
UMBC Plan / Questions
|
| Yes | Vendor must exist in R*STARS | GAD | This is a prerequisite to pay an invoice. | Question for our A/P or GAD |
| Yes | Invoice Less than $100K BUT is for EMPLOYEE or STUDENT |
GAD | Pay? | INTERFACE? |
| Yes | Invoice Less than $100K NOT “Mission Critical” |
GAD | Keep separate in PeopleSoft | Hold |
| Yes | Invoice Greater than $100K NOT “Mission Critical” |
GAD | Keep separate in PeopleSoft | Hold |
| Yes | Invoice Greater Than $100K DEEMED “Mission Critical” |
GAD | Does Vendor exist in R*STARS? YES
– Does Vendor exist in R*STARS? NO |
YES: Interface to State
– |
| TBD | Student Refunds from SBS | GAD | Check/wire to BankMobile for student e-refunds (estimate $400K) |
INTERFACE, over $100K |
| Yes | Domestic Wires | GAD/STO | Follow GAD “Mission Critical” | |
| No | Foreign Wires | GAD/STO | Working Fund – Western Union (Foreign) | Follow GAD “Mission Critical” |
| Partial | Capital – Equipment Loan | USM/GAD | Bond Payment Telework | Need to confirm. |
| No | Capital- Revenue Bond | USM | Bond Payment Telework | Need to confirm. |
| Yes | Capital – MCCBL | USM/GAD | Bond Payment Telework | Need to confirm. |
| No | R*STARS Transfers between Agencies | GAD | Possible R*STARS Transfer between Agencies. | Determine Priority |
| Yes | Working Fund Replenishment | GAD | Plan for Phase III+ | UMBC’s submitted form. |
Page updated 3.14.20