New E-Travel Instructions

E-Travel Features Printable | Video Demo(Firefox)| Additional Instruction for MAC Users

E-Travel Instructions – Printable | Video(works best in Firefox)

Approval E-Travel Instructions – Pictures(updated 12/1/2017) | Quick List(updated 12/1/2017)

Denial E-Travel Instructions – Pictures (includes sample email) | Quick List

E-Travel Sample Approval Emails/Receipts – Video(works best in Firefox/IE)

1 Email to non-employee Traveler
1 Email to person Entering Travel

2 Emails to the Traveler if they are an employee

1 Email + 1 receipt to E-Travel Approver
1 Receipt to person on CC

E-Travel FAQs

Q. How do I access E-Travel Online?

• An employee is able to access E-Travel Online from myUMBC.edu>Guide (Topics) >Financial Services & Accounting>E-Travel Request Form OR
• PeopleSoft Finance> Main Menu> Accounts Payable, AP/Travel Forms, UMBC E-Travel Request Form

Q. I cannot access E-Travel Request Form from the above menus. What do I do?

• If you are a new employee, please wait a couple days or check with your Payroll Preparer to make sure they submitted hire paperwork to Human Resources.

• If you are an existing employee, please open an RT ticket here.

Q.As an approver, I’m receiving two emails. Why?

• The E-travel process will send a Summary Email and a separate email with a full receipt. 

Q.What Should the Comments in the E-Travel Request Form Include?

• Click Link for up-to-date list of Comments

Q. How do I add / remove an E-Travel Approver?

• Please have the old Department complete the form on this link, and submit to new form Accounts Payable, 3rd Floor Admin. Bldg, Attn: Peggy Ingle.

Q. Why am I receiving email to approve E-Travel?

• Someone submitted a form with you listed as E-Travel Approver on this form.
  

Q. I transferred departments, why am I receiving email to approve E-Travel for my old department?

• Please have the old Department complete the form on this link, and submit to new form Accounts Payable, 3rd Floor Admin. Bldg, Attn: Peggy Ingle.

Q. How do I complete the E-Travel Approver page of the Signature Authorization Form?

• Instructions are here

Q. Who can I call to ask about E-Travel ?

• Please contact the Travel Coordinator, Peggy Ingle. 410-455-2316 or open an RT Ticket

Q. Is it E-Travel or Etravel?

• Hard question. Please search both ways in FAQs from my.umbc.edu and umbc.edu

Q. How often are Reminder emails sent to E-Travel Approvers?

• Approximately 48 hours. We will allow UMBC Campus to get acclimated to the new E-Travel process before shortening that time.

Q. E-Travel was submitted with an incorrect Account Number:
e.g. In-State Travel vs. Out-of-State Travel

• After the E-Travel charge appears in your chartstring, please journal it from the incorrect account to the correct account

Q. E-Travel for foreign trip was submitted with an incorrect Account Number:

• Please have Approver Deny the E-Travel Request.

Q. Can the department accounting person receive a copy of E-Travel for monthly reconciliation?

• Yes, please use the CC functionality on the E-Travel page.